Records management for documents and emails in Microsoft 365
Effective records management is critical to meet your legal, business, privacy, and regulatory requirements. This article explains how Microsoft Purview helps you simplify records management and remain compliant while improving data lifecycle processes. Read the article today to understand how Purview transforms your data management strategy, and contact Definitive Solutions for customized support on implementing Microsoft Purview.
What is Microsoft Purview Records Management?
Microsoft Purview Records Management is a solution designed to help organizations manage their regulatory, legal, and business-critical records. It enables organizations to meet legal obligations, demonstrate compliance with regulations, and improve efficiency by regularly disposing of items that are no longer needed or valuable.
How do retention labels work?
Retention labels in Microsoft 365 allow users to mark items as records, which imposes restrictions on what actions can be taken with those items. These labels can be manually applied or automatically assigned based on sensitive information or content types. They help ensure a consistent approach to managing records across the Microsoft 365 environment.
What are the restrictions of regulatory records?
Items marked as regulatory records have strict restrictions, including that the retention period cannot be shortened after the label is applied, and the label cannot be removed by anyone, including global administrators. Additionally, these labels must be applied using retention label policies and cannot be auto-applied.
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Records management for documents and emails in Microsoft 365
published by Definitive Solutions
Definitive Solutions was founded in 1999 by Peter Meade who has over 30 years in the IT industry. We deliver IT managed services, cloud and security solutions to our SMB and Enterprise clients throughout Ireland and Internationally.
We are not just another MSP; our technical skill is given, but our success has been built on the ethos of trust and our focus is always on building strong relationships. Our approach is to really understand our clients’ business challenges and goals, and implement bespoke technology products and services which meet their unique business requirements.
As an independent private company, you can trust us to give impartial advice. We stand over every product and service we recommend and will only offer the right solutions for our clients. There is no such thing as ‘one size fits all’.
Our focus on professional trust and relationships does not just apply to our long-established clients; it continues within our dedicated team, evidenced by one of the strongest retention rates in the industry, and with our partners.
All of the growth and success our business has enjoyed is a result of our outstanding team of people and we all share a passion for providing the best customer experience.
Our clients range across all industry verticals including financial services, public sector, distribution, pharma and charities. Many of our clients operate within highly regulated industries, and adhere to strict compliance and regulation standards and we work closely with them to ensure their technology strategy is aligned with their compliance responsibilities.
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